Competition
Terms & Conditions
The Trafalgar Way Short Story Competition (Autumn 2018): Competition Rules

About the CompetitionThe promoter ("the Promoter") is The Trafalgar Way, which is an initiative of the 1805 Club, registered charity (no 1071871) and which is operated on behalf of The 1805 Club by Albert Bycroft Ltd of 7 Queen Anne's Gate, White House Walk, Farnham GU9 9AN, UK.

Completing and submitting the entry form, either on line or on paper, together with checking the 'I Agree' tick box indicates you accept these terms and conditions.

Who can enter?The Trafalgar Way Short Story Competition (Autumn 2018) ("the Competition") is open to participants aged from 7 to 21 years of age who are either:
  • resident in the seven counties traversed by The Trafalgar Way (Cornwall, Devon, Dorset, Wiltshire, Hampshire, Surrey and the Greater London boroughs of Hounslow, Hammersmith and Fulham, Kensington and Chelsea and Westminster), or

  • current members of the Sea Cadets or serving members of the Royal Navy or the Royal Naval or Royal Marines Reserves (resident anywhere).
Participants may therefore be in full-time education or may, at the time of entering the Competition, be members of the Sea Cadets or serving in the Royal Navy or any of its fighting arms or voluntary divisions.

There is a separate prize for the school class of one winner aged 7 to 11. Schools entering submissions on behalf of their pupils aged 7 to 11 must be located within one of the seven counties and boroughs of The Trafalgar Way as listed above. In the case of a school entrant, parental consent will be subsequently sought for finalists.

Entrants must not be represented by a literary agent.

Family members of the Promoter or its agents or suppliers, or of Council members of The 1805 Club are excluded from entry to the Competition.

Entrants should be in one of the following age categories on the date of the Competition deadline on the 6th November 2018:
  • Age 7-11
  • Age 12-16
  • Age 17 - 21
The Promoter reserves the right to verify the eligibility of entrants.

What is required?This is a short story competition. Entrants are required to write an original and fictional short story that is entirely their own work on a theme of "An Urgent Message" (story title should be different from this). Entries must be entirely the work of the entrant and by submitting you are confirming that the work is the entrant's own. Any evidence to the contrary will result in immediate disqualification. Stories can (but do not have to) feature real historical events or figures but should not feature recognisable people or events from the writers own life.

Entries must never have been published, self-published, published on any website, blog or online forum, broadcast nor winning or placed (as in 2nd, 3rd, runner up etc) in any other competition.

Stories must be written in English.

Only one entry is permitted per entrant. Schools may submit any number of entries subject to these rules and only one per named entrant.

There is no minimum length for stories but maximum story lengths should be as follows:
  • Age 7-11 500 words
  • Age 12-16 1000 words
  • Age 17-21 2500 words

How to enterEntry is free. No purchase is necessary.

Entries must be submitted using the official entry form, one form per entry, this can be done either by post or through The Trafalgar Way website using the online entry form and upload facility at www.thetrafalgarway.org/storycompetition2018.

The Promoter's preference is for entries to made online via the website. Please do not email entries.

The filename of online entries must be the title of the entry and it must be either a .doc, .docx, .pdf or .txt file. For schools, groups or families submitting multiple entries, please submit separate entries as individual files, each with their own entry form.

Postal entries should be delivered to:

The Trafalgar Way
c/o 7 Queen Anne's Gate
White House Walk
Farnham
GU9 9AN

Postal entries may be typed or neatly handwritten. The Promoter will not be held responsible for judges' decisions which are made as a result of poor handwriting by entrants.

Separate postal entries must be made on separate sheets of paper and accompanied by a separate entry form for each entry, which should be fastened to the front of the entry.

Entries are not returned, so please keep a copy.

Amendments cannot be made to entries after they have been submitted, nor substitutions made.

Deadline
The deadline for entries is 1a.m. on November 6th 2018. The Trafalgar Way is not responsible for late, lost or delayed entries (postal entries postmarked November 5th but received later than November 6th will be accepted). The Promoter is not responsible for the slow operation of the website and entrants are advised not to leave entry to the last minute in case of high volume of entries leading to operational difficulties.

For postal entries, please ensure that you use the correct postage. If insufficient postage is used, the Promoter will not pay the additional postage required and the entry will be returned by the carrier.

For online entries receipt will be automatically confirmed by email.

It is not possible to confirm receipt of entries by phone or email.

JudgingThe judges' decision will be final and binding in all matters and no correspondence will be entered into.

Judges are unable to comment on individual entries.

Judging is fair and unbiased. Experienced readers will assist the named judges in selecting the shortlists.

The panel of judges will be chaired by Trafalgar Way Director Kathy Brown who will have the deciding vote in the case of a 'hung jury'.

Notification of WinnersThe winning entrants will be notified via email, using the contact information provided on the entry form, within 28 days of the judges making their decision. If The Trafalgar Way is unable to contact any winner, or if any prize is not claimed within 10 days of being notified, the winner will be deemed to have forfeited their prize. In such instances, we will choose a new winner for that prize.

The winners' names will be displayed on The Trafalgar Way website by 23rd December 2019 at the latest.

The Trafalgar Way reserves the right to cancel the Competition at any stage if it considers such action necessary, or for reasons beyond The Trafalgar Way's reasonable control, and The Trafalgar Way will have no liability to the entrants in respect of any such cancellation.

CopyrightWorldwide copyright of each entry remains with the author, but by entering the Competition you agree that the Promoter will have the unrestricted right to publish the winning stories on The Trafalgar Way website and in a printed book and on such other websites, platforms, or in such promotional materials or printed publications as the Promoter sees fit.
PrizesThere will be a single winning entry in each age category plus a second and third place award in each age category. In addition there will be a class prize for one winner aged 7 to 11 whose entry was submitted by a school. There will be no alternative to the prizes stated.

Prizes in each age category are as follows:

7-11 Age group (entering as an individual and not part of a school group)

1st prize:
£100 cash
Winner's certificate
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the Promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar
Way and our partners. Prize includes one copy of the published book.

2nd prize:
£20 book token
Certificate of congratulations

3rd prize:
£10 book token
Certificate of congratulations

The printing of 2nd and 3rd place entries in the special publication and on other platforms is at the discretion of the Promoter.

7-11 Age group (Entered by a teacher as part of a school group of up to 35)

1st prize:
£100 cash
Certificate of congratulations.
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
Visit to the school by a fully working replica post-chaise express horse and carriage. Prize includes trips in the carriage for children in the winner's class subject to a full health and safety assessment of the specific conditions outside the school and all other relevant considerations.
Special poster of congratulations suitable for exhibition at the school.

2nd prize:
£20 book token
Certificate of congratulations

3rd prize:
£10 book token
Certificate of congratulations

The printing of 2nd and 3rd place entries in the special publication and on other platforms
is at the discretion of the Promoter.

12-16 Age group

1st prize:
£250 cash
Certificate of congratulations.
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.

2nd prize:
£20 book token
Certificate of congratulations

3rd prize:
£10 book token
Certificate of congratulations

The printing of 2nd and 3rd place entries in the special publication and on other platforms is at the discretion of the Promoter.

17-21 Age group

1st prize:
£500 cash
Winner's certificate
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.

2nd prize:
£20 book token
Certificate of congratulations

3rd prize:
£10 book token
Certificate of congratulations

The printing of 2nd and 3rd place entries in the special publication and on other platforms
is at the discretion of the Promoter.

In the case where only a small number of entries are received and/or the quality of entries is deemed by the Promoter to be too low to be suitable then the Promoter reserves the right to not award any prize in that age category or to award prizes without publishing a story in that age category.

There are no cash value or alternative prizes.

Entrants agree that the Promoter may, at its discretion, edit, adapt, abridge or translate their entries.

The Promoter reserves the right to change its schedule at short notice.

The Promoter reserves the right to limit prizes to specific dates and to withdraw prizes if winners are unable to attend on those dates or are unable to accommodate a visit by the post-chaise express on those dates.

Prize visits to Maritime Museums in Portsmouth Historic Dockyard are subject to availability.

Travel insurance is not included in this prize and, if not already covered, it is recommended that winners purchase insurance prior to travel.

Any extra activities and costs beyond the specified prize will be the responsibility of the winner.

The winner is responsible for:
  • Paying all incidental costs other than those specifically covered in the prize (e.g. accommodation, refreshments and subsistence).
  • Arranging appropriate travel insurance
  • All travel is undertaken at the own risk of the winner and his/her nominated participants in the trip
The Promoter shall be entitled to terminate or modify the promotion or to modify these rules at any time prior to the closing date by publishing any such modification or termination on The Trafalgar Way website.

In the event of a dispute, the decision of the Promoter shall be final and binding, and no correspondence will be entered into.

Privacy noticeThe Promoter and its service providers will use your personal information for the purposes of administering this competition, informing you if you have won and if so, issuing your prize. The names of the winners will be posted on The Trafalgar Way website and will be included in press/marketing material, including social media.

Your data may be additionally shared by the organisers solely for the purposes of the administration of this competition but we will not pass your data on to any other third parties. Your personal information will be properly safeguarded and processed in accordance with current UK data protection legislation. If you have consented to receive ongoing news and updates from The Trafalgar Way at the time of entry submission your contact details will be added to our marketing database. You may update your details and unsubscribe from this database at any time. A full data privacy notice is available here.

Entrants are reminded that their stories should be works of fiction. They must not include in their story any personal information which could identify them or any other living person. Reference to historical figures and events are welcome.

The Competition and these terms and conditions shall be governed by and construed according to English Law.

Revision 1/11/2018 - Promoter's discretion regarding quality of entries
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