Competition
Terms & Conditions
The Trafalgar Way Short Story Competition (Autumn 2018): Competition Rules
About the CompetitionThe promoter ("the Promoter") is The Trafalgar Way, which is an initiative of the 1805 Club, registered charity (no 1071871) and which is operated on behalf of The 1805 Club by Albert Bycroft Ltd of 7 Queen Anne's Gate, White House Walk, Farnham GU9 9AN, UK.
Who can enter?The Trafalgar Way Short Story Competition (Autumn 2018) ("the Competition") is open to participants aged from 7 to 21 years of age who are either:
- resident in the seven counties traversed by The Trafalgar Way (Cornwall, Devon, Dorset, Wiltshire, Hampshire, Surrey and the Greater London boroughs of Hounslow, Hammersmith and Fulham, Kensington and Chelsea and Westminster), or
- current members of the Sea Cadets or serving members of the Royal Navy or the Royal Naval or Royal Marines Reserves (resident anywhere).
Entrants must not be represented by a literary agent.
- Age 7-11
- Age 12-16
- Age 17 - 21
What is required?This is a short story competition. Entrants are required to write an original and fictional short story that is entirely their own work on a theme of "An Urgent Message" (story title should be different from this). Entries must be entirely the work of the entrant and by submitting you are confirming that the work is the entrant's own. Any evidence to the contrary will result in immediate disqualification. Stories can (but do not have to) feature real historical events or figures but should not feature recognisable people or events from the writers own life.
Stories must be written in English.
- Age 7-11 500 words
- Age 12-16 1000 words
- Age 17-21 2500 words
How to enterEntry is free. No purchase is necessary.
Postal entries should be delivered to:
c/o 7 Queen Anne's Gate
White House Walk
Farnham
GU9 9AN
Entries are not returned, so please keep a copy.
DeadlineThe deadline for entries is 1a.m. on November 6th 2018. The Trafalgar Way is not responsible for late, lost or delayed entries (postal entries postmarked November 5th but received later than November 6th will be accepted). The Promoter is not responsible for the slow operation of the website and entrants are advised not to leave entry to the last minute in case of high volume of entries leading to operational difficulties.
For online entries receipt will be automatically confirmed by email.
JudgingThe judges' decision will be final and binding in all matters and no correspondence will be entered into.
Judges are unable to comment on individual entries.
The panel of judges will be chaired by Trafalgar Way Director Kathy Brown who will have the deciding vote in the case of a 'hung jury'.
Notification of WinnersThe winning entrants will be notified via email, using the contact information provided on the entry form, within 28 days of the judges making their decision. If The Trafalgar Way is unable to contact any winner, or if any prize is not claimed within 10 days of being notified, the winner will be deemed to have forfeited their prize. In such instances, we will choose a new winner for that prize.
The winners' names will be displayed on The Trafalgar Way website by 23rd December 2019 at the latest.
The Trafalgar Way reserves the right to cancel the Competition at any stage if it considers such action necessary, or for reasons beyond The Trafalgar Way's reasonable control, and The Trafalgar Way will have no liability to the entrants in respect of any such cancellation.
CopyrightWorldwide copyright of each entry remains with the author, but by entering the Competition you agree that the Promoter will have the unrestricted right to publish the winning stories on The Trafalgar Way website and in a printed book and on such other websites, platforms, or in such promotional materials or printed publications as the Promoter sees fit.
Notification of WinnersThe winning entrants will be notified via email, using the contact information provided on the entry form, within 28 days of the judges making their decision. If The Trafalgar Way is unable to contact any winner, or if any prize is not claimed within 10 days of being notified, the winner will be deemed to have forfeited their prize. In such instances, we will choose a new winner for that prize.
CopyrightWorldwide copyright of each entry remains with the author, but by entering the Competition you agree that the Promoter will have the unrestricted right to publish the winning stories on The Trafalgar Way website and in a printed book and on such other websites, platforms, or in such promotional materials or printed publications as the Promoter sees fit.
PrizesThere will be a single winning entry in each age category plus a second and third place award in each age category. In addition there will be a class prize for one winner aged 7 to 11 whose entry was submitted by a school. There will be no alternative to the prizes stated.
1st prize:
£100 cash
Winner's certificate
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar
2nd prize:
£20 book token
3rd prize:
£10 book token
The printing of 2nd and 3rd place entries in the special publication and on other platforms is at the discretion of the Promoter.
1st prize:
£100 cash
Certificate of congratulations.
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
Visit to the school by a fully working replica post-chaise express horse and carriage. Prize includes trips in the carriage for children in the winner's class subject to a full health and safety assessment of the specific conditions outside the school and all other relevant considerations.
2nd prize:
£20 book token
3rd prize:
£10 book token
The printing of 2nd and 3rd place entries in the special publication and on other platforms
1st prize:
£250 cash
Certificate of congratulations.
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
2nd prize:
£20 book token
3rd prize:
£10 book token
The printing of 2nd and 3rd place entries in the special publication and on other platforms is at the discretion of the Promoter.
1st prize:
£500 cash
Winner's certificate
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
2nd prize:
£20 book token
3rd prize:
£10 book token
The printing of 2nd and 3rd place entries in the special publication and on other platforms
The Promoter reserves the right to limit prizes to specific dates and to withdraw prizes if winners are unable to attend on those dates or are unable to accommodate a visit by the post-chaise express on those dates.
Prize visits to Maritime Museums in Portsmouth Historic Dockyard are subject to availability.
Travel insurance is not included in this prize and, if not already covered, it is recommended that winners purchase insurance prior to travel.
Any extra activities and costs beyond the specified prize will be the responsibility of the winner.
The Promoter shall be entitled to terminate or modify the promotion or to modify these rules at any time prior to the closing date by publishing any such modification or termination on The Trafalgar Way website.
In the event of a dispute, the decision of the Promoter shall be final and binding, and no correspondence will be entered into.
Privacy noticeThe Promoter and its service providers will use your personal information for the purposes of administering this competition, informing you if you have won and if so, issuing your prize. The names of the winners will be posted on The Trafalgar Way website and will be included in press/marketing material, including social media.
Your data may be additionally shared by the organisers solely for the purposes of the administration of this competition but we will not pass your data on to any other third parties. Your personal information will be properly safeguarded and processed in accordance with current UK data protection legislation. If you have consented to receive ongoing news and updates from The Trafalgar Way at the time of entry submission your contact details will be added to our marketing database. You may update your details and unsubscribe from this database at any time. A full data privacy notice is available here .
Prizes in each age category are as follows:
7-11 Age group (entering as an individual and not part of a school group)
£100 cash
Winner's certificate
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar
Way and our partners. Prize includes one copy of the published book.
£20 book token
Certificate of congratulations
£10 book token
Certificate of congratulations
7-11 Age group (Entered by a teacher as part of a school group of up to 35)
£100 cash
Certificate of congratulations.
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
Visit to the school by a fully working replica post-chaise express horse and carriage. Prize includes trips in the carriage for children in the winner's class subject to a full health and safety assessment of the specific conditions outside the school and all other relevant considerations.
Special poster of congratulations suitable for exhibition at the school.
£20 book token
Certificate of congratulations
£10 book token
Certificate of congratulations
is at the discretion of the Promoter.
12-16 Age group
£250 cash
Certificate of congratulations.
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
£20 book token
Certificate of congratulations
£10 book token
Certificate of congratulations
17-21 Age group
£500 cash
Winner's certificate
Trip to Portsmouth Historic Dockyards for presentation of prizes for the winner and up to four family members which will include entry to all exhibits. Reasonable travel expenses included and accommodation expenses included for those who do not live within reasonable distance of Portsmouth (the promoter's decision in this regard will be final).
Story published in a book, on our website and on other platforms related to The Trafalgar Way and our partners. Prize includes one copy of the published book.
£20 book token
Certificate of congratulations
£10 book token
Certificate of congratulations
is at the discretion of the Promoter.
There are no cash value or alternative prizes.
Entrants agree that The Promoter may, at its discretion, edit, adapt, abridge or translate their entries.
The Promoter reserves the right to change its schedule at short notice.
The winner is responsible for:
- Paying all incidental costs other than those specifically covered in the prize (e.g. accommodation, refreshments and subsistence).
- Arranging appropriate travel insurance
- All travel is undertaken at the own risk of the winner and his/her nominated participants in the trip
Privacy noticeThe Promoter and its service providers will use your personal information for the purposes of administering this competition, informing you if you have won and if so, issuing your prize. The names of the winners will be posted on The Trafalgar Way website and will be included in press/marketing material, including social media.
Entrants are reminded that their stories should be works of fiction. They must not include in their story any personal information which could identify them or any other living person. Reference to historical figures and events are welcome.
The Competition and these terms and conditions shall be governed by and construed according to English Law.
